Employment

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The California Birth Defects Monitoring Program does epidemiologic research with a mission to find causes of birth defects. We are a 50 person non-profit organization that values high quality work, continuous improvement, and balancing work and home life for productive employees.

EOE

Job Title: Executive Assistant

POSITION SUMMARY: Under the direction of the Program Director, this position provides all administrative support to the Program Director.

ESSENTIAL RESPONSIBILITIES:

70% Provides administrative support for Program Director, maintaining high-level confidentiality on all matters, including matters relative to the management team;

Handles travel arrangements, outlook calendar and schedule for Director and all correspondence.

20% Assists in preparation of materials for internal and external presentations.

10% Other duties as assigned

KNOWLEDGE AND SKILL:

This employee must be able to safeguard confidential information and possess the ability to work well independently with minimal direction in a team environment. Excellent oral and written communication skills are essential to this position. Good interpersonal and strong organizational skills are needed, along with accuracy and attention to detail. A proactive, optimistic learning attitude is appreciated.

REQUIRED EDUCATION AND EXPERIENCE:

Bachelor’s degree; 4 -5 years executive level support; a high degree of competency in, at least, the Microsoft Office 2000 Suite with a focus on Word, PowerPoint, and Outlook; experience in learning new software and comfortable using the Internet as a research tool.

E-mail resume (Word attachment please)

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